Office Clerks, General

• Receive, track and assist with completing incoming public records requests. Coordinate with other Town departments to identify, gather and review responsive documents for disclosure. Apply redactions when appropriate. Communicate with requestors on expected timelines, applicable fees and ensure timely fulfillment of records requests.

• Serve as a commissioned Arizona Notary Public, providing notarial services to internal and external customers.

• Serves as the first point of contact for assigned Boards and Commissions for the Town. Advertises vacancies, coordinates interviews with potential candidates and elected officials, assists the Deputy Town Clerk with planning and scheduling committee meetings.

• Ensure compliance with Arizona Open Meeting Law and local rules for posting public notices.

• Provide general administrative support including scheduling, supply ordering, website updates, and reporting.

• Prepare and distribute meeting agendas, minutes, and other related documents for legislative bodies as assigned.

Become an integral part of Chase Auto Dealer Services team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Dealer Services Credit, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

**Job responsibilities**

+ Maintain complex and detailed calendars

+ Screen incoming calls and determine the level of priority, while using caution in dispensing information

+ Manage the coordination and logistics of both internal and external meetings

+ Arrange and coordinate complicated domestic and international travel

+ Organize all aspects of internal and external events, including catering and transportation

+ Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines

+ Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access

+ Produce high quality emails and messages to individuals at all levels of the organization

+ Maintain department documents, including current organizational charts and Executive Bio's

+ Handle regular activities without prompting, and advise in advance with issues or delays

+ Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

**Required qualifications, capabilities, and skills**

+ At least five years of administrative experience

+ Advanced ability to organize

+ Discretion and good judgment in confidential situations, and proven experience interacting with senior management

+ Strong interpersonal, written, and oral communication skills

+ Strong proficiency in Microsoft Office

+ Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

**Preferred qualifications, capabilities, and skills**

+ Experience supporting at the Managing Director level (or equivalent) or above

+ College degree is a plus

**Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.**

Chase is a leading financial services firm, helping nearly half of America's households and small businesses achieve their financial goals through a broad range of financial products. Our mission is to create engaged, lifelong relationships and put our customers at the heart of everything we do. We also help small businesses, nonprofits and cities grow, delivering solutions to solve all their financial needs.

We offer a competitive total rewards package including base salary determined based on the role, experience, skill set and location. Those in eligible roles may receive commission-based pay and/or discretionary incentive compensation, paid in the form of cash and/or forfeitable equity, awarded in recognition of individual achievements and contributions. We also offer a range of benefits and programs to meet employee needs, based on eligibility. These benefits include comprehensive health care coverage, on-site health and wellness centers, a retirement savings plan, backup childcare, tuition reimbursement, mental health support, financial coaching and more. Additional details about total compensation and benefits will be provided during the hiring process.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs. Visit our FAQs for more information about requesting an accommodation.

Equal Opportunity Employer/Disability/Veterans

Summary Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! MCCS is a comprehensive program that supports and enhances the quality of life for Marines, their families, and others in the Marine Corps Community. We offer a team oriented environment comprised of military personnel, civilian employees, contractors and volunteers who keep the organization functioning smoothly and effectively. Responsibilities Summary of Duties: Accepts guest reservations via telephone and in person, always adhering to established standards, procedures and established room rates. Registers and checks out guests, assigns rooms, issues and controls keys, presents guest folios, collects payments, maintains records using the property management system. Calculates and posts charges manually to guests' accounts. Provides guests with information and advice about location of activities and tourist attractions in the immediate area. Engages guests in a friendly and hospitable manner and seeks opportunities to exceed expectations. Handles cash and is responsible for managing a change fund. Answers telephone or operate telephone system. Receives, sorts, and distributes mail. Advises manager of any maintenance or guest problems. Coordinates with Housekeeping and Maintenance teams on work orders and managing out of order rooms. Completes housekeeping reports, records of rooms occupied and guest accounts. Sells retail and sundry merchandise. Restocks sundry or retail shop, and presents merchandise in a neat and orderly fashion. Conducts monthly inventory. Receives product and make recommendations on reorders. Maintains a clean and orderly workstation and takes ownership of the appearance and cleanliness of the guest lobby to maintain a clean and organized environment for guests. Removes clutter and debris as required. May work any shift as required, including overnight shifts. Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Acknowledges customers, smiles and makes eye contact. Asks questions to determine, verify and solve problems. Checks for satisfaction on the quality of goods and services. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Uses required safety equipment, and observes safe work procedures. Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment. Performs other related duties as assigned. Requirements Conditions of Employment See Duties and Qualifications EVALUATIONS: Qualifications MINIMUM QUALIFICATIONS: Six months experience of operating a computer is preferred. Knowledge of basic cash handling techniques. Knowledge of basic math. This is a white-collar position where occasional lifting up to 20 lbs may be required. Education Additional Information GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis. It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp. As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made. Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS. Required Documents: *Education/certification certificate(s), if applicable. *If prior military, DD214 Member Copy This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce. Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with "TA" stamped in red on front of card. INDIVIDUALS SELECTED FROM THIS ANNOUNCEMENT MAY BE CHANGED TO PART-TIME OR FULL-TIME AT MANAGEMENT'S DISCRETION WITHOUT FURTHER COMPETITION. ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN TIME (ET) ON THE CLOSING DATE LISTED IN THE JOB POSTING.

Unit Clerical

**Location:** NORTHERN ARIZONA UNIVERSITY - 94010007

**Workdays/shifts** **_:_** Mornings and afternoon/evenings - varying days. More details will be provided during the interview process.

**Employment Type:** Part-time

**Pay Range:** $17.85 per hour - $17.85 per hour

University students with restrictions on number of hours they can work, including international students, should apply for open student worker positions at the school they attend. You can search student worker jobs here (https://sodexo.paradox.ai/7nq0G05)

Working with Sodexo is more than a job; it’s a chance to be part of something greater because we believe our everyday actions have a big impact. You belong in a company that allows you to act with purpose and thrive in your own way.

**What You’ll Do:** As a Unit Clerical at Sodexo, you are problem solvers and detail orientated. We will rely on your expert knowledge to identify and maintain documents.

**Responsibilities include:**

+ Complete the clerical tasks assigned by the supervisor in accordance with corporate guidelines.

+ Performs activities such as photocopying, compiling records, filing, tabulating, posting information and scheduling appointments

+ May receive, count and deposit cash as needed

+ Provide accurate, friendly, quality service to customers/clients when processing customer/client transactions.

+ Attends work and shows for scheduled shift on time with satisfactory regularity

+ Other duties may be assigned and can differ among accounts, depending on business necessities and client requirements.

**What You Bring:**

+ Successful candidates will be team-oriented, adaptable, reliable, and nurturers of a healthy/safe working environment for all.

+ 1 or more years of related experience

Link to full Job description (https://sodexo.paradox.ai/vPPZABM)

**What We Offer:**

+ Flexible and supportive work environment, so you can be home for life’s important moments.

+ Access to ongoing training/development and advancement opportunities to turn your job into a career

+ Full array of benefits that support you and your family’s wellbeing, including paid time off, holidays, medical, dental, vision, tuition reimbursement, 401k, discount programs, and more.

+ In addition to Sodexo’s standard, some locations may offer additional site-specific benefits, including free “shift” meals (and/or allowances/per diems), uniforms, safety shoes, public transportation support and/or parking.

Link to benefits summary (https://ai-client-static-host.s3.amazonaws.com/upload/0cb81470b79549eaa37e71c511157d9b/English%20Benefit%20Guide.pdf)

_Overall, Sodexo strives to offer comprehensive summaries of our benefits packages and detailed descriptions of the positions candidates are applying for. However, due to the contractual nature of our business, some job duties and employee benefits may vary based on the unit/work location. We encourage you to discuss any questions about Sodexo’s benefit offerings during the interview process._

**Who we are:**

At Sodexo, our purpose is to create a better everyday for everyone and build a better life for all. We believe in improving the quality of life for those we serve and contributing to the economic, social, and environmental progress in the communities where we operate. Sodexo partners with clients to provide a truly memorable experience for both customers and employees alike. We do this by providing food service, catering, facilities management, and other integrated solutions worldwide.

Our company values you for you; you will be treated fairly and with respect, and you can be yourself. You will have your ideas count and your opinions heard because we can be a stronger team when you’re happy at work. This is why we embrace culture and belonging as core values, fostering an environment where all employees are valued and respected. We are committed to providing equal employment opportunities to individuals regardless of race, color, religion, national origin, age, sex, gender identity, pregnancy, disability, sexual orientation, military status, protected veteran status, or any other characteristic protected by applicable federal, state, or local law. Should you need assistance with the online application process, please complete this form (https://app.smartsheet.com/b/form/dbdf3c39f65e4cd49eda84cc599389ab) .

Description We are looking for a proactive and detail-oriented Office Assistant to join our team in Scottsdale, Arizona. This Contract-to-Permanent position offers an excellent opportunity to contribute to daily office operations while ensuring smooth communication and organization. The ideal candidate will bring strong organizational skills and a customer-focused approach to their work.

Responsibilities:

• Greet visitors and provide receptionist support by answering incoming calls and directing inquiries appropriately.

• Organize and scan documents to maintain a digital filing system for quick and efficient access.

• Perform general clerical tasks such as data entry, scheduling, and maintaining office supplies.

• Assist with day-to-day administrative duties to ensure seamless office operations.

• Process and distribute incoming and outgoing correspondence in a timely manner.

• Support team members with additional administrative tasks as needed.

• Ensure the reception area and common office spaces are tidy and well-maintained. Requirements • Proven experience in receptionist duties, including handling inbound calls and greeting visitors.

• Proficiency in scanning and organizing documents digitally.

• Strong organizational and multitasking skills to manage clerical responsibilities efficiently.

• Excellent communication skills, both verbal and written.

• Familiarity with office equipment and basic computer software.

• Ability to work independently and collaboratively in a fast-paced environment. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

Description We are looking for a highly organized and detail-oriented File Clerk to join our team on a contract basis in Tucson, Arizona. In this role, you will play a key part in managing and maintaining both physical and electronic records to ensure efficient document accessibility. This is an excellent opportunity for someone with a strong background in filing and document management to contribute to a fast-paced environment.

Responsibilities:

• Organize and maintain physical files, ensuring documents are properly labeled and stored.

• Prepare and handle file boxes for archiving or transportation as needed.

• Scan documents to convert physical records into electronic formats for digital filing.

• Accurately upload scanned files into the electronic filing system, maintaining a clear structure.

• Retrieve and deliver files to team members upon request, ensuring timely access to records.

• Perform regular audits of both paper and digital files to ensure accuracy and compliance.

• Assist in reorganizing document storage to improve efficiency and accessibility.

• Shred or dispose of outdated documents in accordance with company policies.

• Work closely with other departments to ensure proper documentation practices are followed. Requirements • At least 1 year of experience in a file clerk or similar role.

• Proficiency in handling paper filing systems and organizing physical documents.

• Experience with scanning equipment and document conversion processes.

• Familiarity with electronic filing systems and basic computer software.

• Strong attention to detail and accuracy in organizing and labeling files.

• Ability to lift and move file boxes as needed for storage or transport.

• Excellent time management skills and the ability to prioritize tasks. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

Description We are looking for an organized and approachable Receptionist to join our team on a contract basis in Tucson, Arizona. In this role, you will serve as the first point of contact, ensuring smooth communication and providing exceptional customer service to clients and visitors. This position requires attention to detail, excellent organizational skills, and the ability to multitask effectively.

Responsibilities:

• Manage a multi-line phone system, ensuring all calls are answered promptly and routed appropriately.

• Greet visitors and clients with a friendly and welcoming attitude, addressing their needs or directing them to the appropriate personnel.

• Maintain accurate records by performing data entry tasks and updating information as required.

• Coordinate and schedule appointments, ensuring efficient use of time and resources.

• Handle email correspondence, responding promptly and courteously to inquiries.

• Organize and maintain files, ensuring documents are easily accessible and up-to-date.

• Assist with administrative tasks to support the operations team as needed.

• Utilize Microsoft Outlook for scheduling, communication, and task management.

• Foster a positive and collaborative environment through effective interpersonal communication.

• Ensure the reception area remains tidy and presentable at all times. Requirements • Experience managing a multi-line phone system in a detail-oriented environment.

• Strong customer service skills with the ability to handle inquiries and concerns effectively.

• Proficiency in data entry with a high level of accuracy.

• Competence in using Microsoft Outlook for emails, scheduling, and task organization.

• Excellent written and verbal communication skills, including email correspondence.

• Strong organizational skills, with the ability to prioritize and manage multiple tasks.

• Attention to detail and the ability to maintain confidentiality when handling sensitive information.

• Previous experience in a receptionist or administrative support role is preferred. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

Description

We are looking for a skilled Bilingual Receptionist with exceptional communication abilities to join our team in Phoenix, Arizona. This Contract to permanent position is ideal for someone who thrives in a detail-oriented office environments and has a strong background in managing administrative tasks while delivering excellent client service.

Responsibilities:

• Greet visitors and clients warmly, ensuring they feel welcomed and directed appropriately.

• Manage a multi-line phone system, answering inbound calls promptly and transferring them to the correct departments.

• Maintain accurate records and perform administrative tasks to support office operations.

• Communicate effectively with clients and team members, ensuring all inquiries are handled efficiently.

• Utilize Spanish language skills to assist in client interactions and documentation as needed.

• Coordinate scheduling and appointments to optimize office workflow.

• Ensure the reception area remains clean, organized, and presentable at all times.

• Handle incoming mail and packages, distributing them to the appropriate personnel.

• Maintain confidentiality and professionalism in all communications.

• Support team members with additional tasks as required.

Requirements • Minimum of 3 years of experience working as a receptionist or in a similar administrative role.

• Proficiency in using multi-line phone systems and managing inbound calls.

• Strong verbal and written communication skills in both English and Spanish.

• Ability to perform administrative tasks with attention to detail and accuracy.

• Familiarity with office software and tools to support day-to-day operations.

• Demonstrated ability to handle client communications with professionalism and courtesy.

• Organizational skills to manage multiple responsibilities effectively.

• Commitment to maintaining confidentiality and professionalism in all interactions. TalentMatch®

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

Description We are looking for an experienced Accounts Payable Specialist to join our team in Scottsdale, Arizona. This Contract to permanent position is ideal for a proactive individual who excels in managing financial transactions and contributing ideas to improve processes. If you thrive in a collaborative environment and are eager to make a meaningful impact, we encourage you to apply.

Responsibilities:

• Process and verify invoices with accuracy, ensuring proper coding and documentation.

• Manage payment methods, including Automated Clearing House (ACH) transactions and check runs, to maintain efficiency.

• Collaborate with internal teams to maintain compliance with accounting standards and organizational policies.

• Evaluate current accounts payable practices and recommend improvements to streamline operations.

• Ensure timely processing of vendor payments while resolving discrepancies or issues.

• Maintain accurate records and documentation for all accounts payable transactions.

• Assist in month-end closing activities by preparing necessary reports and reconciliations.

• Respond to vendor inquiries promptly and professionally, fostering strong relationships.

• Support audits by providing necessary documentation and clarifications.

• Contribute to the development and implementation of automated systems to enhance workflow. Requirements • Proven experience in accounts payable processes, including invoice coding and payment execution.

• Strong knowledge of Automated Clearing House (ACH) transactions and check run procedures.

• Familiarity with accounting software and automated systems.

• Excellent organizational skills with attention to detail and accuracy.

• Ability to analyze and improve current financial processes.

• Effective communication skills to interact with vendors and internal teams.

• Proficiency in managing multiple tasks and meeting deadlines.

• Solid understanding of accounting principles and regulations.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .

**Why Mayo Clinic**

Mayo Clinic is top-ranked in more specialties than any other care provider according to U.S. News & World Report. As we work together to put the needs of the patient first, we are also dedicated to our employees, investing in competitive compensation and comprehensive benefit plans (https://jobs.mayoclinic.org/benefits/) – to take care of you and your family, now and in the future. And with continuing education and advancement opportunities at every turn, you can build a long, successful career with Mayo Clinic.

**Benefits Highlights**

+ Medical: Multiple plan options.

+ Dental: Delta Dental or reimbursement account for flexible coverage.

+ Vision: Affordable plan with national network.

+ Pre-Tax Savings: HSA and FSAs for eligible expenses.

+ Retirement: Competitive retirement package to secure your future.

**Responsibilities**

Provides a high level of administrative and secretarial support to senior level administrators and physician leaders. Exhibits high degree of personal professionalism with regard to flexibility, accountability, and confidentiality. With minimal guidance composes correspondence, presentations, spreadsheets, and regulated documents; prepares agendas, minutes, excerpts for BOG-appointed and like committees. Prioritizes heavy work volume among the various areas according to departmental demands. Maintains composure and professional demeanor in stressful situations.

***Visa sponsorship is not available for this position. This position is not eligible for F-1 OPT STEM extension.**

**Qualifications**

-Requires High School diploma or equivalent.

-Six+ years of administrative secretarial experience required.

-Formal training in secretarial field through vocational school or college preferred.

-Successfully completes a typing test with a minimum score of 60 WPM; demonstrates a high degree of proficiency in word processing programs, presentation software; knowledge of spreadsheets, data base management, e-mail and calendar programs.

-Outstanding interpersonal skills; strong customer service abilities.

-Superior written and verbal communication skills; ability to compose complex correspondence, memoranda, minutes and presentations.

-Superior office practices and organizational skills.

Preferred experience:

+ Demonstrated knowledge of complex/matrix organizations.

+ Excellent application of grammar, punctuation, and English usage required.

+ Computer experience and proficiency in technical office equipment and tools (Outlook, Word, Excel, PowerPoint, Teams, Zoom) required. Knowledge of Visio and SharePoint a plus.

+ High-level skill in organization, clerical aptitude, interpersonal relations, and excellent written and oral communication skills required.

+ Ability to prioritize and handle a variety of tasks simultaneously required.

+ Possess warmth, hospitality skills and ability to coordinate large meetings and events.

+ Good decision-making and judgment as well as attention to detail and follow-through required.

+ Ability to adapt to a rapidly changing environment required.

+ Demonstrated ability to manage extremely confidential information.

**Exemption Status**

Nonexempt

**Compensation Detail**

$26.71 - $39.82

Education, experience and tenure may be considered along with internal equity when job offers are extended.

**Benefits Eligible**

Yes

**Schedule**

Full Time

**Hours/Pay Period**

80

**Schedule Details**

Monday - Friday (8:00 - 5:00)

**Weekend Schedule**

No weekends.

**International Assignment**

No

**Site Description**

Just as our reputation has spread beyond our Minnesota roots, so have our locations. Today, our employees are located at our three major campuses in Phoenix/Scottsdale, Arizona, Jacksonville, Florida, Rochester, Minnesota, and at Mayo Clinic Health System campuses throughout Midwestern communities, and at our international locations. Each Mayo Clinic location is a special place where our employees thrive in both their work and personal lives. Learn more about what each unique Mayo Clinic campus has to offer, and where your best fit is. (https://jobs.mayoclinic.org/alllocations)

**Equal Opportunity**

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, protected veteran status or disability status. Learn more about the "EOE is the Law" (https://www.eeoc.gov/poster) . Mayo Clinic participates in E-Verify (https://www.e-verify.gov/sites/default/files/everify/posters/EVerifyParticipationPoster.pdf) and may provide the Social Security Administration and, if necessary, the Department of Homeland Security with information from each new employee's Form I-9 to confirm work authorization.

**Recruiter**

Matt Burdick

**Equal opportunity**

As an Affirmative Action and Equal Opportunity Employer Mayo Clinic is committed to creating an inclusive environment that values the diversity of its employees and does not discriminate against any employee or candidate. Women, minorities, veterans, people from the LGBTQ communities and people with disabilities are strongly encouraged to apply to join our teams. Reasonable accommodations to access job openings or to apply for a job are available.